Privacy Policy

1. Purpose of Acquiring and Using Specific Personal Information

The execution of personal number-related tasks (such as preparing withholding tax certificates, employment insurance reporting, health insurance and welfare pension insurance reporting, and preparing payment statements, etc.).

2. The purpose of acquiring and using personal information other than specified personal information.

(1) Personal information related to business partners:

• To respond to various inquiries and requests regarding our services
• To conduct business activities such as providing services, making contact, and holding meetings
• To manage routine transactions such as contract signing, fulfillment, and payment
• To carry out entrusted tasks
• To conduct customer satisfaction surveys
• For notifications and greetings based on social customs, such as informing about executive changes and sending greeting cards
• To send information about products and services provided by our company via email, direct mail, etc.

(2) Personal information related to employees, etc.:

• For recruitment and onboarding procedures
• For various educational and training programs
• For personnel management, including performance evaluations, transfers, awards, disciplinary actions, resignations, phone directory creation, emergency contact list creation, etc.
• For wage management, including salary, bonuses, retirement benefits, and expense management
• For social insurance applications, benefits, and insurance premium payments
• For income tax, resident tax calculations, and payment management
• For health and safety management
• For the use and maintenance of information communication infrastructure (such as phones, PCs, groupware, email systems, etc.)

(3) Personal information related to job applicants:

• For document screening
• For sending seminar invitations, interview scheduling, written test notifications, etc.

(4) Personal information related to former employees:

• For storing employment management information during the employment period
• For post-retirement contact and sending documents
• For legal procedures, inquiries, etc. as required by law

(5) Other personal information:

• For managing entry and exit at our facilities
• To provide information to customers participating in events organized or attended solely by our company

3. Requests for Disclosure, etc.:

If a request for disclosure, correction, deletion, or other actions related to the personal information and specified personal information held by the Company (including third-party provision records) is made, we will promptly and appropriately respond, after confirming the identity of the individual, except for the personal information and specified personal information retained for the purpose of entrusted services.
If you wish to request disclosure, correction, or other actions through electronic records or written documents, please send a written request, including the following details, along with supporting documents and a reply envelope (only if requesting disclosure via written documents) to the Company. (The format of the request is at your discretion.)
Additionally, any personal information collected by the Company as part of a disclosure request will not be returned. The Company will appropriately dispose of the information.

Mailing Address:

8F Marunouchi Nakadori Building, 2-2-3 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan
Attn: Head of Internal Control, Human Link Corporation

Required Information:

• Request date
• Purpose of use, and whether it is a request for disclosure, correction, addition, deletion, suspension of use, or erasure, or a request to stop third-party provision
• Details of the relevant personal information and specified personal information
• (In the case of correction or addition) Corrected or added content
• Reason the company holds the above personal information and specified personal information (Please specify the event name and the relevant time period)
• Full name and signature of the individual
• Postal code and address
• Phone number
• Email address
• Method of provision (electronic records or written documents)
• (If appointing a proxy) Proxy’s name and relationship with the individual
• (If appointing a proxy) Proxy’s postal code and address
• (If appointing a proxy) Proxy’s phone number
• (If appointing a proxy) Proxy’s email address

Required Documents:

• A document that verifies the identity of the individual (e.g., a copy of a driver’s license or passport; please black out the registered address)
• (If appointing a proxy) A power of attorney that proves the proxy’s authority
• (If the individual is a minor) A certificate of the relationship between the legal guardian and the individual, such as a resident registration certificate (please black out the registered address or attach one without it)
• (If requesting a correction) A document confirming the corrected information
• For notification of the purpose of use or request for disclosure of information, if requesting disclosure by mail, include a self-addressed envelope (with the appropriate postage, including 380 yen for registered mail per request)

We may not be able to respond to requests under the following circumstances.

In such cases, we will notify you along with the reasons. Please note that a designated handling fee may still be charged even if we cannot fulfill your request.

• If the address provided on the request or application form, the address on the identity verification document, or our registered address does not match, making it impossible to verify the identity of the individual.
• If the proxy’s authority cannot be confirmed when applying on behalf of another person.
• If there are errors or omissions in the details of the request.
• If the request does not pertain to “retained personal data.”
• If fulfilling the request could harm the life, body, property, or other rights and interests of the individual or a third party.
• If fulfilling the request could severely disrupt the proper execution of our operations.
• If complying with the request would violate other laws and regulations.

4. Contact for Complaints and Inquiries Regarding the Handling of Personal Information and Specified Personal Information

Contact Information:

8F Marunouchi Nakadori Building, 2-2-3 Marunouchi, Chiyoda-ku, Tokyo 100-0005
Attn: Personal Information Inquiry Desk (Internal Control Office, Human Link Corporation)
TEL: 03-3210-8130